1. Who We Are

Obscuras Imaginarium operates through two related entities:

• The Obscuras Imaginarium Society - a federally incorporated non-soliciting not-for-profit dedicated to community, arts, and creative participation.

• Obscuras Imaginarium Productions Inc. - a for-profit immersive art and technology company dedicated to immersive experiences, events, merchandise, and digital services.

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Depending on the service you interact with, either entity may act as the data controller.

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2. Information We Collect

We may collect the following categories of information:​

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2.1 Information You Provide

• Membership registration: name, email, profile details.

• Event ticketing: email, contact information, and transaction details (processed securely by third-party payment providers).

• Purchases: billing information handled by Wix Payments, Stripe, or other processors.

• Forms & submissions: messages, RSVP details, consent preferences.

• Sigil / token activation: codes, login details, membership verification.

• Community participation: surveys, volunteer information.​

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2.2 Images & AI Processing​

If you participate in our AI-enhanced experiences (e.g., “Aura Reader”), we may:

• Capture an image through webcam or device camera

• Send the image to a third-party AI model for processing

• Display or return the stylized output

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Your images are used only for the purpose of generating the requested AI transformation and are not stored long-term unless explicitly stated or requested.

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2.3 Automatically Collected Data

• IP address

• Device/browser information

• Cookies and analytics (if enabled)

• Interaction logs (page visits, button clicks)

 

3. How We Use Your Information​

We use your information to:

• Provide membership access and authenticate users

• Deliver event tickets and manage bookings

• Generate and display digital or AI-created images

• Personalize your experience with sigils, tokens, and profile pages

• Communicate with you about events, updates, and opportunities

• Improve the website, security, and user experience

• Comply with legal obligations and organizational governance

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We never sell your personal information.​

 

4. How We Share Information​

We may share information only with:

• Service providers such as web platforms, financial platforms, AI image model generation providers, email providers, analytics tools

• Volunteers or administrators who require access to operate community features

• Regulatory authorities if required by law

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All third parties are required to protect your data appropriately.

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5. Cookies & Tracking Technologies​

We use cookies to operate the site, enable logins, enhance performance, and understand usage patterns. You may disable cookies in your browser, but some features (e.g., member login, sigil pages) may not work.

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6. Data Retention​

We retain personal information only as long as necessary for:

• Membership access

• Event administration

• Legal or financial record-keeping

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AI-processed images are not retained beyond the technical requirements of the service unless explicitly stated.

 

7. Your Rights​

Depending on your location, you may have certain rights over your personal information, including the right to:

• access the data we hold about you

• request corrections or deletion

• withdraw consent

• opt out of messages

• request a copy of your data (for residents covered by GDPR)

 

To exercise any of these rights, contact us through our Contact Us page.

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8. Security​

We use encryption, secure servers, authenticated access, and industry-standard protections.

No system is 100% secure, but we take all reasonable measures to protect your information.

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9. Children​

Our website and experiences are intended for mature audiences (16+). We do not knowingly collect personal information from minors.

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10. Updates to This Policy​

We may update this policy periodically. The date at the top indicates the most recent version.

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11. Contact Us

For privacy questions or requests:

Obscuras Imaginarium

Message us through our Contact Us page.

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